HR ERP — Complete UI/UX Design Reference

// HR ERP PLATFORM

Enterprise HR &
Payroll System

Complete workforce management — GPS attendance, payroll, compliance & more for InfiKuber Technologies

Multi-role access · 5 role levels
GPS geofence attendance · photo capture
Auto payroll · PF / ESI / TDS compliance
Multi-tenant SaaS · Razorpay billing

v2.0 · Node.js · PostgreSQL · Redis · AWS EC2

Welcome back

Sign in to your HR ERP account

Email Address

Password

Remember me Forgot password?

Demo: admin@infikuber.com / Admin@123

👥

142

Active Employees

▲ 4 this month

✅

128

Present Today

90.1% rate

⏳

7

Pending Leaves

▼ 3 urgent

💰

₹18.4L

Payroll (Mar)

▲ ₹0.6L from Feb

🎯

5

Open Positions

ATS pipeline

Payroll Trend — FY 2024-25₹ INR

Oct

Nov

Dec

Jan

Feb

Mar

Department Headcount

Engineering48

Sales34

Operations28

HR & Admin18

Recent ActivityToday

Priya Shah checked in via GPS · Engineering
9:04 AM
Leave request — Amit Kulkarni (2 days Casual)
9:31 AM
March payroll finalized — ₹18,40,500
10:15 AM
3 new ATS applications — Sr. Developer role
11:02 AM

Pending Approvals7 Pending

Employee	Type	Days
Amit Kulkarni	Leave	2
Riya Mehta	Expense	—
Suresh Patil	Leave	1

Employee Self-Service

Priya Shah — IK-001

Senior Developer · Engineering Dept · General Shift (9–6)

✅

25

Present Days

🏖️

8

Leave Balance

Leave Balance — FY 2024-25

Casual Leave4 / 12

Sick Leave10 / 12

Earned Leave13 / 18

This Month's Payslip

Gross Salary₹1,00,000

Total Deductions₹16,200

Net Salary₹83,800

Attendance This Week

Mon 10 MarPresent9:02 – 6:15

Tue 11 MarPresent9:10 – 6:00

Wed 12 MarHalf Day9:05 – 1:30

Thu 13 MarPresent9:04 – 6:12

Fri 14 MarIn Progress9:04 – ongoing

Recent Notifications3 New

Leave Approved ✅

Casual leave 17–18 Mar approved by Rahul Anand

Payslip Ready 📄

March 2025 payslip is now available for download

Company Outing 🎉

Team outing scheduled for 22 March at Lonavala

👥

142

Total

✅

138

Active

⏳

3

On Leave

❌

4

Inactive

All Employees

Showing 1–8 of 142

Emp ID	Name	Department	Designation	Joining Date	Salary (CTC)	Shift	Status
IK-001	PS Priya Shah priya.shah@infikuber.com	Engineering	Sr. Developer	12 Jan 2022	₹12,00,000	General	Active
IK-002	AK Amit Kulkarni amit.k@infikuber.com	Sales	Sales Manager	03 Apr 2021	₹9,60,000	General	On Leave
IK-003	RM Riya Mehta riya.m@infikuber.com	HR	HR Executive	19 Aug 2023	₹5,40,000	General	Active
IK-004	SP Suresh Patil suresh.p@infikuber.com	Operations	Ops Lead	07 Mar 2020	₹8,40,000	Morning	Active

Page 1 of 18

1

Personal Info

2

Employment

3

Salary & Bank

4

Documents

Personal Information

First Name *

Last Name *

Date of Birth

Gender

Personal Email *

PAN Number

UAN Number

Mobile *

Aadhaar

Employment Details

Employee ID

Joining Date *

Department *

Designation

Employment Type

Shift

Reporting Manager

Work Location

Role / Portal Access

PS

Priya Shah

Senior Developer

Active

Emp IDIK-001

DepartmentEngineering

Join Date12 Jan 2022

ShiftGeneral

ManagerRahul Anand

CTC₹12,00,000

Contact Info

📧 priya.shah@infikuber.com

📱 +91 98765 43210

🏠 Pune, Maharashtra 411004

🪪 PAN: ABCDE1234F

🏦 HDFC · IFSC: HDFC0001234

25

Present Days

1

Leave Days

0

LOP Days

4h

Overtime

Salary Breakdown

Basic Salary₹50,000

HRA₹20,000

DA + Allowances₹30,000

Total Deductions-₹16,200

Net Salary₹83,800

Recent Activity

GPS Check-in

14 Mar 2025 · 9:04 AM · Within geofence

Leave Approved

Casual leave 17–18 Mar approved

Expense Submitted

Travel ₹3,200 · Pending approval

👥

142

Total

✅

128

Present

🏖️

7

On Leave

❌

4

Absent

⏰

3

Late

Monthly Calendar — Priya ShahIK-001

Mon

Tue

Wed

Thu

Fri

Sat

Sun

—

1

H

4

5

6

7

8

H

11

12

13

14

15

H

10

Present

0

Absent

1

Half Day

6

Holidays

Today's Log14 Mar 2025

Employee	In	Out	Hours	Method	Status
Priya Shah	09:04	—	6h 2m	GPS	In Office
Riya Mehta	09:22	—	5h 44m	Manual	In Office
Suresh Patil	10:15	—	4h 51m	GPS	Late

GPS Geofence Map

3 Inside

InfiKuber HQ

Geofence Radius

200 m

GPS Check-In PanelLive

Location Detected ✓

18.5196°N, 73.8553°E

Within office geofence · 142m from center

Last: Checked In at 09:04 AM

09:04 AMCheck InWithin

01:00 PMLunch OutOutside

02:05 PMLunch InWithin

📋

24

Total Applied

⏳

7

Pending

✅

15

Approved

❌

2

Rejected

🏖️

3

On Leave Today

Leave Requests

Employee	Type	From	To	Days	Status
Amit Kulkarni	Casual	17 Mar	18 Mar	2	Pending
Suresh Patil	Sick	15 Mar	15 Mar	1	Pending
Priya Shah	Earned	24 Mar	26 Mar	3	Approved

Leave Balance — FY 2024-25

Casual Leave8 / 12 used

Sick Leave2 / 12 used

Earned / PL5 / 18 used

Apply Leave

Leave Type *

From Date *

To Date *

Reason *

💰

₹18.4L

Total Gross

📉

₹2.8L

Total Deductions

✅

₹15.6L

Net Payable

📋

138

Employees Processed

Payroll Summary — March 2025

Employee	Dept	Basic	Gross	PF	ESI	TDS	Net Pay	Status
Priya Shah IK-001	Engg	₹50,000	₹1,00,000	₹6,000	₹750	₹9,250	₹83,800	Paid
Amit Kulkarni IK-002	Sales	₹40,000	₹80,000	₹4,800	₹600	₹7,400	₹67,200	Paid
Riya Mehta IK-003	HR	₹22,500	₹45,000	₹2,700	₹338	₹3,712	₹38,250	Pending

InfiKuber Technologies Pvt. Ltd.

Salary Slip · March 2025 · GSTIN: 27AABCI1234B1ZX

PAID

Priya Shah

IK-001 · Senior Developer

Engineering · General Shift

26

Work Days

25

Present

1

Leave

0

LOP

4h

Overtime

Earnings

Basic Salary₹50,000

HRA₹20,000

Dearness Allowance₹10,000

Travel Allowance₹5,000

Medical Allowance₹3,000

Special Allowance₹12,000

Gross Earnings₹1,00,000

Deductions

PF Employee (12%)₹6,000

ESI (0.75%)₹750

Professional Tax₹200

TDS (Income Tax)₹9,250

Total Deductions₹16,200

Computer-generated payslip · No physical signature required

⏳

4

Pending

₹18,200

✅

9

Approved

₹38,450

💸

7

Reimbursed

₹31,200

❌

2

Rejected

₹4,600

Expense Claims

Employee	Category	Amount	Date	Receipt	Status
Priya Shah	Travel	₹3,200	12 Mar	✓	Pending
Suresh Patil	Meals	₹1,850	11 Mar	✓	Pending
Riya Mehta	Equipment	₹8,400	10 Mar	✓	Approved

Submit Expense Claim

Category *

Amount (₹) *

Date *

Description *

Receipt Upload

Drop receipt here or click to upload

PDF, JPG, PNG · Max 10MB

📋

12

Total Applied

⚡

5

In Progress

🎤

3

Interviews

✅

1

Offers

🎉

2

Hired

Recruitment Pipeline — Drag & Drop Kanban

Applied4

Vikram Sharma

5 yrs · React · Node.js

Resume OK

Pooja Nair

3 yrs · Vue · Python

Shortlisted

Screening2

Sonal Patel

4 yrs · Angular

HR Call Today

Technical2

Anjali Singh

4 yrs · MERN Stack

Round 2 Today

HR Interview2

Divya Rao

6 yrs · TypeScript

Final Round

Offer Sent1

Preethi Kumar

5 yrs · Full Stack

Offer: ₹13L

Hired2

Rahul Verma

4 yrs · React

Join: 1 Apr

Rejected2

Tarun Bose

2 yrs · Junior

Underexp

✅

100%

PF Challan

Filed on time

✅

100%

ESI Returns

Filed on time

⚠️

75%

TDS Form 24Q

Partial filing

✅

100%

Prof. Tax

Filed

PF ECR Report — March 2025

Employee	UAN	Basic	PF (Emp)	PF (Emp'r)	Total PF
Priya Shah	100123456789	₹50,000	₹6,000	₹6,000	₹12,000
Amit Kulkarni	100123456790	₹40,000	₹4,800	₹4,800	₹9,600

Compliance Filing Status

PF Challan (Apr)Filed

ESI Return (Apr)Filed

TDS Form 24Q (Q4)Partial

Form 16 (Annual)Due June

💰

₹2.08Cr

Payroll YTD

📅

91.4%

Avg Attendance

📉

4.2%

Attrition Rate

📋

96%

Compliance Score

Payroll Trend — 12 Months

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Headcount Distribution

Engineering (48)33.8%

Sales (34)23.9%

Operations (28)19.7%

HR & Admin (32)22.5%

Shift Timelines

General

9AM – 6PM

9h

Morning

6AM – 2PM

8h

Afternoon

2PM – 10PM

8h

Night

10P

8h

Employee Assignments

Employee	Dept	Shift	Since	Action
Priya Shah	Engg	General	01 Jan
Suresh Patil	Ops	Morning	01 Feb

Configure Shift

Shift Name

Start Time

End Time

Grace (mins)

OT After (hrs)

Working Days

GPS check-in mandatory

👑

1

Super Admin

🛡️

2

Admin

👩‍💼

4

HR Managers

👔

12

Managers

👤

123

Employees

System Users

Name	Email	Role	Last Login	Status
Rahul Anand	rahul@infikuber.com	Super Admin	14 Mar 11:02	Active
Vikram Sinha	vikram@infikuber.com	Admin	14 Mar 09:45	Active
Riya Mehta	riya.m@infikuber.com	HR Manager	14 Mar 09:22	Active

Permission MatrixRole defaults

Module	Sup.Admin	Admin	HR Mgr	Manager	Employee
Payroll	✅	✅	✅	—	Own
Employees	✅	✅	✅	View	—
Billing	✅	Own	—	—	—
GPS Admin	✅	✅	View	—	—

📊

847

Total Today

➕

124

Creates

✏️

389

Updates

🗑️

12

Deletes

Activity LogLive · auto-refresh 30s

✏️

PAYROLL

March 2025 payroll finalized by Rahul Anand

Module: Payroll · IP: 192.168.1.42 · Chrome/Mac

10:15:22

→

AUTH

Login successful — Priya Shah (Employee)

Module: Auth · IP: 10.0.1.105 · GPS: 18.5196°N

09:04:11

➕

EMPLOYEES

New employee created — Vikram Tiwari (IK-142) by Riya Mehta

Module: Employees · IP: 10.0.1.88 · Dept: Engineering

08:52:07

⚠️

AUTH

Login failed — 3 attempts · Brute-force alert triggered

Module: Auth · IP: 103.21.xx.xx · Rate-limited 15 mins

07:48:02

📋

Pro

Current Plan

Expires Apr 2026

👥

142/200

Employees Used

💰

₹4,999

Next Due

Apr 1, 2025

📊

₹44,991

Paid YTD

Starter

₹1,999

/month · 50 employees

✅ Core HR
✅ Payroll
✗ GPS
✗ ATS

Current

Pro

₹4,999

/month · 200 employees

✅ All Starter
✅ GPS Attendance
✅ ATS
✅ White Label

Enterprise

₹12,999

/month · Unlimited

✅ All Pro
✅ Dedicated Support
✅ SLA 99.9%
✅ Custom Integrations

Payment History

Invoice	Period	Amount	Method	Status
INV-2025-03	Mar 2025	₹4,999	Razorpay	Paid
INV-2025-02	Feb 2025	₹4,999	Razorpay	Paid
INV-2025-01	Jan 2025	₹4,999	Razorpay	Paid

Company Information

Company Name

GST Number

CIN

PF Rate (Emp%)

ESI Rate (Emp%)

Payroll Run Day

Security Settings

Two-Factor Authentication

Require OTP on login

Session Timeout

Auto logout after 30 mins idle

Audit Logging

Log all user actions

White Label / Branding/api/white-label

Company Logo

Upload logo (PNG, SVG · 300×80px)

Primary Brand Color

App Name

Custom Domain

Live Preview

InfiKuber HR ERP

DashboardEmployees

🏢

12

Total Tenants

2 new this month

✅

10

Active

⛔

2

Suspended

💰

₹1.8L

MRR

Monthly Recurring

All Tenants

Company	Plan	Employees	MRR	GPS	Status
InfiKuber Technologies uuid-001	Pro	142 / 200	₹4,999	On	Active
Acme Corp Pvt Ltd uuid-002	Starter	48 / 50	₹1,999	Off	Active
XYZ Solutions uuid-003	Pro	23	₹0	Off	Suspended

🎉

3

Joining This Month

⏳

2

In Progress

📋

5

Tasks Pending

✅

8

Completed (30d)

Onboarding Pipeline

Employee	Join Date	Progress	Status	Action
Vikram Tiwari IK-142 · Engineering	01 Apr 2025	3/5 tasks	In Progress
Sneha Gupta IK-143 · Backend	15 Apr 2025	1/5 tasks	Not Started

Onboarding Checklist — Vikram Tiwari

✓

Create employee account & email

Completed by Riya Mehta · 20 Mar 2025

Done

✓

Collect KYC documents (PAN, Aadhaar, Bank)

Completed by Vikram · 22 Mar 2025

Done

✓

Assign laptop & IT access

Completed by IT team · 25 Mar 2025

Done

⏳

Setup salary structure & payroll

Pending HR approval

Pending

5

Complete orientation & policy training

Scheduled for join date

Upcoming

Welcome Email Preview

Welcome to InfiKuber Technologies! 🎉

Your journey starts here

Hi Vikram,

We're thrilled to have you join the Engineering team! Here are your login credentials:

Portal: https://hrerp.infikuber.com
Email: vikram.tiwari@infikuber.com
Temp Password: Welcome@123 (change on first login)

Your manager Rahul Anand will reach out to schedule your first week. See you on April 1st!

⚠️ Office Closure — 20 March (Holi)

Urgent

The office will remain closed on 20th March 2025 on account of Holi festival. GPS check-in will be disabled for this date. All employees will be marked as Holiday.

HR Department·14 Mar 2025All Employees

Q4 Appraisal Cycle — April 2025

Policy

Annual performance appraisal for FY 2024–25 begins in April 2025. Managers must complete goal review forms by 31st March. HR will send individual links via email.

HR Department·10 Mar 2025Managers

Team Outing — 22 March 2025 🎉

Event

Company team outing at Della Adventure Park, Lonavala. Attendance mandatory. Bus departs from Pune HQ at 8:00 AM. Confirm by 18th March.

Admin Team·08 Mar 2025All Employees

New GPS Attendance Feature Live

Update

GPS-based attendance is now live for all employees. Use the HR ERP browser app to check-in/out from office. Ensure location permissions are enabled.

IT Department·01 Mar 2025All

Post Announcement

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